By joining Perth Triathlon Club, you agree to abide by the Perth Triathlon Club Constitution, set as follows -
CONSTITUTION
1. Name
The name of the organisation shall be Perth Triathlon Club hereinafter referred to as the ‘Club’.
2. Objectives
The club is established to pursue the following objectives:
a) Participation in the sport of Triathlon and Multisport events hereinafter referred to as the ‘sport’.
b) The organisation, management and development of Triathlon and Multisport events for all members of the Club.
e) Promoting and maintaining the highest standards of technical competence and safety in the sport.
f) Upholding the rules of the sport.
g) Promoting equal opportunities for successful participation by all section of the community.
h) The promotion of the sport.
3. Affiliation
The Club shall be affiliated to triathlonscotland
4. Membership
All members are subject to the Constitution of the Club and the regulations of the National Governing Body, including the equity and child protection policies.
a) Membership of the club is open to all individuals provided they comply with this Constitution.
b) No person shall be refused membership on the grounds of race, colour, creed, religion, sex, sexual preference, impairment or disability.
c) All applications for membership shall be accompanied by the appropriate annual membership fee, which shall thereafter be payable on demand.
d) Each fully paid up member shall be entitled to attend and vote at General or Annual General Meetings.
e) Fully paid up members may be elected and serve on the Management Committee.
f) A Code of Conduct will be made available to all members.
h) All members are expected to comply with the laws of the land while taking part in all sessions or events with regards to Safety and Security.
i) Members are expected to act responsibly on all training sessions and respect the dangers inherent in cycling, running or swimming.
j) The club accepts no liability for injuries sustained during sessions that are the fault of the individual or other third party due to neglect, incorrect preparation or non-adherence to the relevant legislation.
5. Suspension, Refusal or Termination of Membership
a) The management committee shall be entitled to:
i) Refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the club as set out in Rule 2 of this constitution.
ii) For good and sufficient reason to refuse renewal of any existing membership or terminate or suspend any membership provided that the member concerned shall have the right to be heard by the quorate full management committee before a final decision is made.
b) The member may apply for reinstatement at the next general meeting.
c) Any member who fails to pay their fees by the date required shall forfeit their right to representation on the management committee and at general meetings, and shall be suspended from taking part in any session under the control of the club until such fees are paid.
d) Any member under suspension shall be barred from taking part in any event or session under the control of the club.
e) The management committee shall inform the member in writing of any decision to terminate their membership.
f) Notification of the termination of a membership will be forwarded to the Governing Body.
6. General Meetings
a) Annual General Meeting (AGM)
The AGM shall be held each year at such time and place as determined by the management committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. The AGM shall include, but not be limited to the following agenda items:
i)
Receive and confirm the minutes of the previous AGM.
ii)
Presentation of the clubs financial accounts for the year.
iii)
Presentation of clubs projected financial situation for the forthcoming year, and the setting of all fees
iv)
Presentation of Presidents report.
v)
Election of officers to the management committee.
vi)
Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the AGM, and any other business deemed relevant by the President.
Notice for an AGM shall be a minimum of 21 days.
A quorum for an AGM shall be 6 members.
b) Extraordinary General Meeting (EGM)
An EGM may be called upon the written demand of:
i) 33% of the membership. ii) The President. iii) 2/3 majority of the management committee.
Notice for an EGM shall be of a minimum of fourteen days notice, and stating the business to be discussed.
7. Rules for General Meetings
a) A minimum of twenty one days notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen days.
b) The President, or in his/her absence a member selected by the meeting, will take the Chair.
c) All members shall register with the Secretary prior to the start of the meeting.
d) Each member shall have one vote.
e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) The quorum shall be one quarter of those eligible to vote, or 6 such members, which ever is the smaller.
g) The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.
8. Election Of Officers To The Management Committee
a) The members of the management committee shall be drawn from the membership, as defined in clause 4 of this constitution.
b) Candidates shall be elected by paper ballot or show of hands at the AGM, and shall be members of the management committee from the conclusion of that AGM until the conclusion of the following AGM.
c) All nominations of candidates for election shall: have the consent of the nominee; be in writing; be seconded; be received by the secretary not less than fourteen days before the AGM.
d) Uncontested posts may be filled by nomination(s) and election at the AGM.
e) The Secretary shall send all members a list of all nominations not less than seven days prior to the AGM.
9. Members Of The Management Committee
a) The Management Committee, shall include, but not be limited to the following Officers:
i) President
ii) Vice President
iii) Secretary
iv) Treasurer
v) Athlete Welfare Officer
vi) Membership Secretary
vii) Social Media Officer
viii) Head Coach
b) All the above shall be entitled to one vote each at General Meetings, except the President.
c) The committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-optees shall not exceed one third of the total number of persons serving on the committee at that time.
d) The management committee may appoint any sub-committees it may deem necessary to deal with the matters of the club, until the conclusion of the following AGM. The proceedings of all such committees shall report to the management committee by a representative elected by that sub-committee.
10. Rules For The Management Committee
a) The President shall chair the meeting, or in his/her absence one of either the Secretary or a nominee from the committee in the event of all those mentioned being absent. The Quorum for a Management Committee meeting will be 5 members.
b) Fourteen days notice of any meeting of the management committee shall be given by the Secretary, except when:
i) The date of the meeting had been agreed at the previous management meeting, in which case seven days notice shall be given.
ii) In an emergency the President may call a meeting at four days notice.
c) The quorum shall be 3 of those Officers entitled to vote, as listed at Rule 9. a)
d) All members of the management committee as listed at Rule 8. a) shall be entitled to vote.
e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote.
f) Meetings shall be open to all members of the club.
11. Finance
a) The income and property of the club, however derived, shall be applied solely towards the objectives of the club as set out in Rule 2, of this constitution.
b) The club shall have the power to raise money by means of yearly affiliation fees and match fees as determined by the Management Committee at the Annual General Meeting and in any other manner as agreed by the Management Committee.
c) All monies shall be lodged in a bank account in the name of the club.
d) The President, Treasurer and Secretary shall be authorised signatories to sign cheques on behalf of the club, of which two signatories shall be needed.
e) The financial year of the club shall run from 1st April to 31st March in the next year to coincide with the membership year.
f) Any significant club expenditure over £100 must be agreed by all members of the Management Committee before any transaction is completed.
12. Amendments to the Constitution
This Constitution may be amended by
a) proposal passed by a majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.
b) a proposed change being circulated to the management committee and where no objections to the amendments are received the amendments will be adopted. Where objections are raised changes will require to be approved as per 12 a)
13. The Dissolution Of The Club.
a) Any resolution to dissolve the club may be passed at any General Meeting provided that:
i)
the terms of the proposed resolution are received by the Secretary at least forty two days before the meeting at which the resolution is to be brought forward, and that
ii)
at least twenty eight days of the proposed resolution shall be given in writing by the secretary to all members, and that
iii)
such a resolution shall receive the assent of two thirds of those present and entitled to vote.
b) Upon dissolution of the club, after all club and Trustee liabilities have been cleared, all remaining financial assets will be evenly divided amongst those that were members at the date at the date of the proposal required per 13 i) is received. Any material (non-financial) assets shall be given or transferred to a local organisation as agreed by the Management Committee.